Free Work Certificate Template – Instant Download

Publié le June 2, 2025 | Catégorie : Blog, Modèle lettre

Free Work Certificate Template – Instant Download

Warning

This template is provided for information purposes only and does not constitute legal advice. It is recommended that you consult a qualified lawyer to adapt this document to your specific situation.

Background and purpose of the document

The employment certificate is a document issued by the employer to the employee at the end of the employment relationship, attesting to the dates of employment, duties performed and experience acquired. This document is required by Canadian labor law to enable employees to justify their work history to future employers.

Definitions

  • EMPLOYER: Natural or legal person who employs the EMPLOYEE.
  • EMPLOYEE: A natural person who has been employed by the EMPLOYER.
  • DATE OF EMPLOYMENT: The date on which the EMPLOYEE began working for the EMPLOYER.
  • END DATE: The date on which the EMPLOYEE stopped working for the EMPLOYER.

Main clauses

Clause: Obligation of the Parties

The EMPLOYER undertakes to issue a certificate of employment to the EMPLOYEE at the end of the employment relationship. The EMPLOYEE shall provide the information required to draw up the certificate correctly.

Clause: Financial conditions / consideration

No financial consideration is required for the issuance of the work certificate, unless otherwise stipulated in an applicable collective bargaining agreement.

Clause: Duration and termination

The work certificate must be delivered to the EMPLOYEE within a reasonable time after the END DATE. The EMPLOYEE may request a modification if he/she finds errors in the document.

Clause: Confidentiality

The EMPLOYER undertakes not to divulge any of the EMPLOYEE’s confidential information when drawing up the work certificate.

Clause: Protection of personal information

In accordance with PIPEDA and Quebec’s Bill 25, the EMPLOYER must protect the personal information used to draw up the work certificate.

Clause: Liability and warranties

The EMPLOYER guarantees the accuracy of the information contained in the work certificate and is responsible for any factual errors that may be detrimental to the EMPLOYEE.

Clause: Force majeure

In the event of force majeure, the obligation to issue the work certificate may be suspended, provided the EMPLOYEE is promptly informed.

Clause: Applicable law and jurisdiction

This work certificate is governed by the laws of the province of [[Province]] and any dispute shall be submitted to the competent jurisdiction of that province.

Clause: Miscellaneous

The parties agree that if any provision of this certificate is found to be invalid, the remaining provisions shall remain in full force and effect.

Signatures

Done at [[Place]], on [[Date]].

EMPLOYER : [[Name of Employer]]

Signature : _________________________

EMPLOYEE : [[Name of Employee]]

Signature : _________________________

Solicitor’s notes

  • Ensure that all the EMPLOYEE’s personal information is accurate and up-to-date.
  • Check specific provincial requirements for issuing the employment certificate.
  • Adapt the document to the provisions of the applicable collective agreement, if applicable.
  • Comply with privacy laws when drafting and retaining the certificate.
  • Consult a lawyer for any legal clarification or adaptation required.

Instructions for completing the document

  • Fill in the fields indicated by double brackets ([[ ]]) with the appropriate information.
  • Check that all dates and signatures have been completed before handing the document to the EMPLOYEE.
  • Keep a copy of the work certificate in your files for future reference.
  • If in doubt about the application of legal provisions, consult a specialist lawyer.

Pre-publication verification summary :

  1. Compliance with provincial and federal laws.
  2. Accuracy of EMPLOYEE personal information.
  3. Mandatory statements and data protection requirements met.
  4. Adaptation according to collective agreement if necessary.
  5. Legal advice obtained for specific cases.

Articles Similaires

Leave a Reply

Your email address will not be published.