Employee handbook template Quebec
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Free template to adapt to your situation: replace the sample information (names, addresses, dates, amounts, references) with your own.
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Employee Handbook – [Company name]
1. Welcome and scope
This handbook sets out the Company’s policies. It does not replace the employment contract, the collective agreement, if any, or the law, which prevail in case of conflict.
2. Hours and pay
Regular week: [40] hours. Overtime beyond 40 hours is paid at time and a half or compensated by leave, with the employee’s consent. Pay every [two weeks] by deposit.
3. Vacations and holidays
Annual vacation: 2 weeks (4%) after one year, 3 weeks (6%) after three years. Paid holidays: those of the Act respecting labour standards and the National Holiday Act.
4. Leaves
Sick leave, family obligations, bereavement, parental leave, as provided by law and [additional Company leaves: ___].
5. Conduct
Respect, punctuality, confidentiality, use of IT resources, conflicts of interest, drug and alcohol policy.
6. Psychological and sexual harassment
The Company prohibits all harassment. Complaints are made to [name], are handled confidentially and diligently, and give rise to an investigation (see the policy in Schedule A).
7. Health and safety, privacy, discipline
Prevention program; protection of personal information; progressive discipline (notice, written warning, suspension, dismissal).
I acknowledge receipt of this handbook. Employee: ____________ Date: ____________
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Drafting notes
- Every employer must adopt and make available a policy on preventing and dealing with psychological and sexual harassment (s. 81.19 ALS).
- A handbook cannot provide conditions below the minimum standards (s. 93 ALS).
- Documents provided to employees in Quebec must be available in French (Charter of the French language, s. 41).
How to use this template
- Download the letter in Word or PDF with the button above.
- Adapt it to your situation: your contact information, the recipient’s, the facts, dates and amounts.
- Send it and keep a dated copy.
About the author
Sonia Pin Legal counsel, business law
Sonia Pin is a legal professional specializing in business law and commercial litigation. She drafts and updates the contract and letter templates published on Avocat Montréal, with a focus on Quebec civil law (Civil Code of Québec) and the practical requirements of the courts and administrative tribunals.
