Remote work policy template Quebec
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Free template to adapt to your situation: replace the sample information (names, addresses, dates, amounts, references) with your own.
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Remote Work Policy – [Company name]
1. Purpose and eligibility
This policy sets out the conditions under which employees may work remotely. Remote work is [a privilege granted by the employer / available for positions listed in Schedule A] and may be modified or revoked on [__] days’ notice.
2. Schedule and availability
[__] days per week remotely, [__] days in the office. Employees are reachable during core hours [9 a.m. to 4 p.m.] and record their hours worked; overtime must be pre-approved.
3. Workplace and health and safety
Employees designate a safe, ergonomic workplace in Quebec, complete the self-assessment checklist and report any work accident without delay.
4. Equipment and expenses
The Company provides [computer, screen, headset]. [A monthly allowance of $___ covers internet and electricity.] Equipment remains Company property.
5. Confidentiality and security
Employees use the VPN, lock their screen, do not print confidential documents at home and protect personal information in accordance with the privacy policy.
6. Monitoring
Any monitoring tool is disclosed in advance and limited to legitimate purposes.
Effective date: [date]. Acknowledgement of receipt: ____________
Free, no sign-up. Replace the sample information with your own.
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Drafting notes
- The Act respecting occupational health and safety applies to telework: the employer remains responsible for prevention (s. 5 as amended in 2021).
- Monitoring must respect privacy (Charter, s. 5) and Law 25 transparency obligations, including for tracking technologies.
- Withdrawing remote work agreed to in the employment contract may amount to a substantial modification (constructive dismissal).
How to use this template
- Download the letter in Word or PDF with the button above.
- Adapt it to your situation: your contact information, the recipient’s, the facts, dates and amounts.
- Send it and keep a dated copy.
About the author
Sonia Pin Legal counsel, business law
Sonia Pin is a legal professional specializing in business law and commercial litigation. She drafts and updates the contract and letter templates published on Avocat Montréal, with a focus on Quebec civil law (Civil Code of Québec) and the practical requirements of the courts and administrative tribunals.
