Warning letter for workplace harassment template Quebec
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Free template to adapt to your situation: replace the sample information (names, addresses, dates, amounts, references) with your own.
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[Company name]
[Address]
[City], [date]
CONFIDENTIAL – DELIVERED BY HAND
[Employee’s first and last name]
[Position]
Re: Disciplinary warning – Harassment
Dear [Mr. / Ms.] [name],
Following a complaint filed on [date] and the investigation conducted by [name / external investigator] in accordance with our policy on the prevention of harassment, we conclude that you engaged in the following conduct: [facts, dates, context, without identifying the complainant unnecessarily].
This conduct constitutes [psychological / sexual] harassment within the meaning of the Act respecting labour standards and our policy. Accordingly, we impose on you [a written warning / a suspension without pay of ___ days, from ___ to ___].
We require that you cease all such conduct immediately, refrain from any reprisal against the complainant or witnesses, and [complete training on ___ by ___]. Any recurrence will lead to more severe measures, up to dismissal.
This letter will be placed in your file.
[Signature]
[Name, title]
Acknowledgement of receipt: ____________
Free, no sign-up. Replace the sample information with your own.
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Drafting notes
- The employer must take reasonable means to prevent harassment and to put a stop to it when informed (s. 81.19 ALS).
- Sanctions must be proportionate to the seriousness of the conduct; sexual harassment may justify immediate dismissal.
- The employee must be given the opportunity to respond to the allegations during the investigation (procedural fairness).
How to use this template
- Download the letter in Word or PDF with the button above.
- Adapt it to your situation: your contact information, the recipient’s, the facts, dates and amounts.
- Send it and keep a dated copy.
About the author
Sonia Pin Legal counsel, business law
Sonia Pin is a legal professional specializing in business law and commercial litigation. She drafts and updates the contract and letter templates published on Avocat Montréal, with a focus on Quebec civil law (Civil Code of Québec) and the practical requirements of the courts and administrative tribunals.
