Demand letter template Quebec general formal notice
Updated on
Free template to adapt to your situation: replace the sample information (names, addresses, dates, amounts, references) with your own.
FreeTemplate letterWord · PDF · No sign-up
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[Your first and last name / company name]
[Address]
[Phone / email]
[City], [date]
BY REGISTERED MAIL [AND BY EMAIL]
[Recipient’s name]
[Address]
Re: Demand letter – [subject: unpaid invoice no. ___ / non-performance of the contract of ___ / damage caused on ___]
Dear Sir or Madam,
On [date], [describe the juridical relationship: you hired me to ___ / I sold you ___ / you undertook to ___].
[Describe the breach factually: Despite the due date of [date], the sum of $[amount] remains unpaid / the work was not completed / the following damage occurred: ___.] My requests of [date(s)] have gone unanswered.
I hereby formally demand that you [pay the sum of $[amount] / perform the following obligation: ___ / repair the following damage: ___] no later than [date, e.g. 10 days from receipt].
Failing this, I will institute legal proceedings against you without further notice or delay, [before the Small Claims Division of the Court of Québec / the competent court], to claim this sum with interest at the legal rate and the additional indemnity provided for in article 1619 of the Civil Code of Québec, together with costs.
Please govern yourself accordingly.
[Signature]
[First and last name]
Attachments: [contract, invoices, photos, correspondence].
Free, no sign-up. Replace the sample information with your own.
DownloadWord or PDF
Drafting notes
- The demand letter places the debtor in default (arts. 1594 and 1595 C.C.Q.); it must give the debtor a sufficient time to perform, having regard to the nature of the obligation.
- It is a prerequisite to most claims and determines the starting point of interest; send it by a means that provides proof of receipt.
- Stick to facts and avoid threats unrelated to legal remedies (e.g. criminal complaint as leverage), which may be characterized as extortion.
- Small Claims Division: claims up to ,000, without a lawyer.
How to use this template
- Download the letter in Word or PDF with the button above.
- Adapt it to your situation: your contact information, the recipient’s, the facts, dates and amounts.
- Send it and keep a dated copy.
About the author
Sonia Pin Legal counsel, business law
Sonia Pin is a legal professional specializing in business law and commercial litigation. She drafts and updates the contract and letter templates published on Avocat Montréal, with a focus on Quebec civil law (Civil Code of Québec) and the practical requirements of the courts and administrative tribunals.
